Desk FT — the workspace your clients log into

The case

The front door of your business — not another tab.

A small idea: every client should have a desk. Not an inbox. Not a folder. Here's the thinking behind it.

Most one-person businesses are run on a stack that no one ever designed. A Gmail thread, a Drive folder, a Calendly link, a Notion page nobody else can find. Each tool is fine. Stitched together, they make the operator look like an amateur — even when the work is sharp.

Desk FT is a small idea: every client should have a desk. Not an inbox. Not a folder. A single, branded workspace where the timeline, the files, the forms and the checklist all sit together, in one URL, on their phone.

The product is built around the ritual: you brand it (colour, icon, name), you choose the modules (timeline, vault, form, checklist, link hub), and you hand the client a QR code. They scan it. They never lose the link. They stop saying "did you get my email?"

This isn't a CRM. It's not a project tool. It's the front door of your business — the place clients meet your work. Built for the one-person operator who's done apologising for the patchwork.

How it works

Three steps. One real workspace per client.

Most "client portals" take a weekend to set up. Desk FT takes one cup of coffee. The product is genuinely the onboarding flow you saw — that's the whole app.

STEP / 01

Brand your workspace.

Pick a colour, pick an icon, pick a name. Your clients see your brand, not ours — just a small "powered by Desk FT" in the corner.

Brand · 6 colours · 22 icons

STEP / 02

Build the desk.

Toggle the modules you need: Timeline, Document Vault, Forms, Checklists, Link Hub. Drag, rename, ship. Every desk is shaped to one client.

✓ Timeline ✓ Vault ✓ Form ✓ Checklist

STEP / 03

Hand over a QR.

Your client scans, signs in once, and the workspace is theirs. No app store, no password resets, no "did you get my email?" follow-ups.

deskft.app/d/john-tax-2026

Build your desk · live

Click a module on. Watch the client side update.

Five modules, mix-and-match. A tax accountant's desk looks nothing like a pilates instructor's. The preview on the right is exactly what your client will see.

Timeline

Post updates, share milestones, comments inline.

Document Vault

Files, contracts, exports — versioned, encrypted, theirs forever.

Form

Onboarding, intake, NPS, contracts — drag-build, validate, route.

Checklist

"What I need from you" — assignable, status-aware, gently nagging.

Link Hub

Booking, Stripe, scheduling — every relevant URL in one tidy stack.

JS

John Smith · Tax 2026

deskft.app/d/john-tax-2026

LIVE

Timeline

12 posts · seen 2m ago

Document Vault

8 files · 24 MB

Intake Form

3/4 complete

Checklist

2 left for client

Link Hub

6 saved

For whom

Same product. A different desk for every kind of business.

Five modules, infinite shapes. Tap a profession to see how their desk gets put together — and what their clients see when they scan the QR.

Northstar Tax · Solo CPA

Tax season without the inbox spiral.

Documents land in the vault, intake forms route themselves, and the checklist tells the client what's missing — so you stop sending the same "we still need your 1099" email three times.

✓Vault ✓Intake form ✓Checklist ✓Timeline

"Replaced six client emails a week with one read receipt. I close the year three weeks faster."

— M. Okafor · Northstar Tax

78%

Fewer chase emails

3.2×

Faster intake

141

Active clients

NT

John Smith · Tax 2026

northstar.deskft.app/d/john-smith

LIVE

Document Vault

8 / 11 uploaded

Tax Intake 2026

3 / 4 complete

What I still need

2 left for you

Status updates

Filed Apr 12

4 modules · vault-firstPowered by Desk FT

Reverie Pilates · 1:1 Coaching

Sessions, homework, and progress in one tile.

Post the week's plan to the timeline, drop a video to the vault, set a checklist of micro-habits. Push notifications nudge the client every Monday — without you opening the app.

✓Timeline ✓Vault ✓Checklist ✓Link hub

"My clients used to forget the plan by Wednesday. Now it's on their home screen."

— S. Patel · Reverie Pilates

94%

Weekly check-in rate

2.1×

Retention vs email

38

Active clients

RP

Alex Wong · Q2 Block

reverie.deskft.app/d/alex-q2

LIVE

This week's plan

Posted Mon · seen

Movement library

12 videos

Daily habits

5 / 7 ticked

Book next session

Calendly

4 modules · habit-firstPowered by Desk FT

Studio Auburn · Brand Design

The end of the "final-final-v3.fig" link.

Every milestone, every deliverable, every approval — pinned to one timeline. Clients tap to see what's shipped, what's in review, and what they still owe you to keep going.

✓Timeline ✓Vault ✓Link hub ✓Checklist

"My branding decks look more on-brand than my brand. Clients screenshot the desk to show their team."

— L. Marchetti · Studio Auburn

+22%

Avg project price

1.4 d

Faster approvals

17

Active projects

SA

Palm & Pine · Rebrand

studioauburn.deskft.app/d/palm-pine

LIVE

Project timeline

M3 · Logo round 2

Deliverables

v04 latest

Live Figma boards

3 boards

Awaiting feedback

2 items

4 modules · timeline-firstPowered by Desk FT

Hartline Tutoring · 1:1 SAT Prep

Homework that doesn't disappear into the WhatsApp scroll.

A desk per student. Practice PDFs in the vault, homework on the checklist, scores on the timeline — parents get the same login, so the family conversation has one source of truth.

✓Checklist ✓Vault ✓Timeline ✓Form

"Parents stopped DM-ing me on Sunday nights. They just open the desk and see the week."

— J. Hartline · Hartline Tutoring

+180

Avg SAT lift

92%

Homework on time

26

Active students

HT

Maya Chen · SAT '26

hartline.deskft.app/d/maya-chen

LIVE

This week's homework

3 / 5 done

Practice tests

14 PDFs

Score progression

+140 since Jan

Weekly self-report

Due Sun

4 modules · checklist-firstPowered by Desk FT

Why Desk FT

The end of "did you get my email?"

Most one-person businesses run on a patchwork of Gmail threads, shared Drive folders, calendar invites and the occasional voice note. Desk FT replaces all of it with one branded place.

The patchwork

BEFORE

×Six tools, six logins, six places to misplace a file.
×"Resending — see attached" three times a week.
×Clients confused between WhatsApp, email and the booking link.
×No branding — your invoice PDF is the only thing that looks like you.
×Nothing on a phone unless you screenshot it first.

Desk FT →

One desk per client

AFTER

✓One link. One workspace. One source of truth.
✓Files, forms, milestones, links — all on the desk.
✓Clients see your brand the moment they scan the QR.
✓Push notifications keep them moving, not your inbox.
✓You run the whole thing from your phone.

Side by side

How it stacks up against the usual stack.

Honest comparison against the four tools most solo operators are gluing together today. Where we lose, we lose — we marked it.

	Desk FT	Email + Drive	Notion	HoneyBook
Branded per client	✓	—	—	~
Mobile-first, no app store	✓	~	—	~
QR-code invites	✓	—	—	—
Forms + document vault	✓	~	~	✓
Per-client pricing	Flat	Flat	Per seat	Per client
Time to first client desk	2 minutes	N/A	An evening	~30 min
Built for one-person teams	✓	~	—	✓
Free until 3 clients	✓	✓	~	—

✓ Full support ~ Possible with workarounds — Not supported

Pricing

Free until you've got real clients.

Two plans. No per-client tax. Pay when you outgrow the free plan and not a moment sooner.

Free · Forever

$0 /forever

Start with your first two desks — no card.

2 desks, 1 workspace
All five modules
QR + email invites
Push notifications

Start free →

Operator

$19.99 CAD/mo

Ready to scale beyond two desks.

Unlimited desks
Unlimited workspaces
Remove "powered by" tag
All five modules

See full pricing →

Every client gets
a desk. Not
another email.

The front door of your business — not another tab.

Three steps. One real workspace per client.

Brand your workspace.

Build the desk.

Hand over a QR.

Click a module on. Watch the client side update.

Same product. A different desk for every kind of business.

Tax season without the inbox spiral.

Sessions, homework, and progress in one tile.

The end of the "final-final-v3.fig" link.

Homework that doesn't disappear into the WhatsApp scroll.

The end of "did you get my email?"

The patchwork

One desk per client

How it stacks up against the usual stack.

Free until you've got real clients.

Your business deserves
a real desk.

The front door of your business — not another tab.

Three steps. One real workspace per client.

Brand your workspace.

Build the desk.

Hand over a QR.

Click a module on. Watch the client side update.

Same product. A different desk for every kind of business.

Tax season without the inbox spiral.

Sessions, homework, and progress in one tile.

The end of the "final-final-v3.fig" link.

Homework that doesn't disappear into the WhatsApp scroll.

The end of "did you get my email?"

The patchwork

One desk per client

How it stacks up against the usual stack.

Free until you've got real clients.

Your business deserves a real desk.

Your business deserves
a real desk.